Approved POs in-flight are invisible to your finance team until the invoice arrives. Gruvtek fixes that — structured approvals, real-time committed spend, full audit trail. Same-day setup. No SAP needed.
ERPs and accounting tools like Tally and Zoho Books show actuals — spend that's already been invoiced and paid. But every approved PO that's in-flight is committed spend — money your organisation has committed to, even though no invoice has arrived yet. That gap causes every mid-month budget surprise.
Every purchase order your team raises, in one place. No more hunting through email threads or WhatsApp groups to find out what was ordered and when.
Replace WhatsApp and email approvals with a structured workflow. Single stage for lean teams, two stage for tighter control — configurable per department.
The feature your ERP doesn't have. See approved spend the moment it's committed — not at month end when it's too late to act. Finance finally has a mid-month number they can trust.
There's a gap between "we manage POs on WhatsApp" and "we implement SAP." Most companies live in that gap for years — with no visibility, no structure, and no audit trail. And the biggest pain isn't the chaos of approvals. It's that finance has no idea what's committed until the invoice arrives. Gruvtek is built for exactly this stage.
Choose single stage for speed or two stage for tighter control. Stage names match what your organisation already uses — HOD, Finance, MD, L1, L2, whatever you call them.
One approver. Fast decisions. Ideal for lean teams or lower-value purchases. Stage name is configurable — call it HOD, Manager, or L1.
Two approvers in sequence. Built-in checks for higher-value or sensitive purchases. Both stages are configurable — HOD then Finance, or L1 then MD.
See approved spend the moment it's committed — not at month end. Finance finally has a mid-month number they can trust to manage budgets proactively.
Every purchase order across every department in one searchable, filterable register. No more inbox archaeology or chasing down WhatsApp threads.
Single stage or two stage — configure per department. Stage names match what your organisation already calls them. Approvers get instant notifications with full context.
Every action logged — who raised, who approved, when, with remarks. Audit-ready from your very first PO. No reconstruction from WhatsApp needed.
Requesters, approvers, and admins each see exactly what they need. Sensitive financial data stays with the right people.
Gruvtek sits alongside Tally, Zoho Books, or SAP — it doesn't replace them. It fills the pre-approval gap they don't cover. No IT project, no data migration.
When your team outgrows email approvals but isn't ready for a full ERP, Gruvtek gives you control, visibility, and real-time committed spend — immediately, affordably, without a 6-month implementation.
One flat price for your entire team. No per-seat surprises. Cancel any time.
All plans include a 14-day free trial. No credit card required. Annual billing saves 20%.
Book a 20-minute walkthrough. We'll configure Gruvtek around your actual process — your departments, your approval stages, your stage names — so you see committed spend on your real data, not a generic demo.